Club Constitution
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THE UNIVERSITY OF NEWCASTLE

ULTIMATE FRISBEE CLUB CONSTITUTION

1 NAME

The name of the club herein constituted shall be "The University of Newcastle Ultimate Frisbee Club".

2 DEFINITIONS

In this constitution unless a contrary intention appears;

"Academic Year" means that which is determined by the University of Newcastle annually;

"Associate Member" means a member of the Sports Union who is a part-time member of staff of the University, a graduate of a University, a student currently enrolled at another university or a full-time or permanent part-time member of staff of the Sports Union;

"Club" means the University of Newcastle Ultimate Frisbee Club;

"Committee" means the management committee of the Club as constituted under the provisions hereof;

"Corporate Member" means a person who is a member of an organisation which has been granted corporate membership of the Sports Union;

"External Member" means a person who has been granted membership of the Sports Union on the basis of support of the application by the Club;

"Member" means a Member of the Club who must be a current financial member of the Sports Union;

"Ordinary Member" means a member of the Sports Union who is a student who has paid the General Service Charge or full-time staff member of the University;

"Special Member" means a person who has been granted special membership of the Sports Union;

"Sports Union" means the University of Newcastle Sports Union;

"Student" means a person enrolled as a candidate for a degree or diploma of the University;

"University" means the University of Newcastle as defined in the University of Newcastle Act 1989.

3 OBJECTS

The objects of the Club shall be -

3.1 To encourage, foster, publicise, promote develop, extend, organise, and control the sport of ultimate frisbee for the benefit of the students and staff of the University.

3.2 To develop, organise and promote sporting competitions between teams and individuals representing the Club and other sporting teams and individuals.

3.3 To affiliate with the recognised controlling body for the sport of ultimate frisbee at district, regional and/or state level and liaise with other clubs and associations in that sport, where this is in the best interests of Members.

3.4 To advise, inform and consult the Sports Union on matters pertaining to the sport.

3.5 To liaise with the Sports Union regarding the provision of equipment, facilities and services to the Club.

3.6 To assist with the organisation and selection of university representative ultimate frisbee teams, if requested by the Sports Union.

3.7 To organise Australian Universities and Eastern Conference Championships in the sport when required by the Sports Union.

3.8 To encourage contact between academic and other staff, and the student body

4 MEMBERSHIP

4.1 Only members of the Sports Union shall be entitled to become or remain Members of the Club.

4.2 Membership of the Club shall be open to:

any Ordinary, Associate, or Honorary Life Member of the Sports Union; and

any External, Special or Corporate members of the Sports Union provided the total of such members does not exceed the lesser of:

(i) 20 in number; or

(ii) 25% of the total club membership; or

(iii) any lesser number or proportion than referred to in Clause 4.2(b) above set down for the year at the Annual General Meeting by those Members of the Club who are Ordinary Members of the Sports Union.

 

4.3 Membership of the Club is not open to persons seeking membership of the Sports Union as External or Special Members, if they are members of another club in the same sport in the district association competition in which the University competes.

4.4 Nominations for membership shall be in writing and shall be lodged with the secretary of the Club who shall, as soon as practicable, refer the nomination to the Committee which is to determine whether to approve or to reject the nomination.

4.5 Approval of a nomination shall be entirely at the discretion of the Committee. The Committee may reject any application for membership of the club without the need to provide an explanation. However, Ordinary Members of the Sports Union so rejected will have leave to appeal the decision to the Sports Union Executive.

4.6 The Committee shall refuse any nomination from External, Special or Corporate members of the Sports Union if the effect of acceptance results in either the number or the proportion of such members exceeding the limits specified in Clause 4.2(b) above. The Committee shall also reject any application received from an External, Special or Corporate member of the Sports Union if the person is a member of another club in the same sport within the Newcastle region.

4.7 If the Committee approves the nomination, the secretary shall, as soon as practicable, notify the nominee of that approval and upon receipt from the nominee of payment of the fees payable under these rules by a Member, shall enter the name of the nominee in the register of members.

4.8 The secretary of the Club shall establish and maintain a register of Members in which shall be entered the full name and address of each person who is a Member and the date on which the person became a Member. The register of Members must be kept at the principal place of administration of the Club and must be open for inspection, free of charge, by any Member of the Club at any reasonable hour.

4.9 A person ceases to be a member of the Club if the person:

(a) dies; or

(b) resigns membership; or

(c) ceases to be a member of the Sports Union; or

(d) is expelled from the Club.

4.10 A right, privilege or obligation which a person has by reason of being a member of the Club:

(a) is not capable of being transferred or transmitted to another person; and

(b) terminates on cessation of the person’s membership.

4.11 A person may resign from membership only if all membership fees have been paid. The resignation must be submitted in writing to the secretary of the Club. The person shall remain liable for all monies owing to the Club at the time of resignation.

5 FEES

5.1 A Member shall, upon admission to membership, pay to the Club the annual fee fixed for the year in which admission occurs and thereafter in each successive year of membership shall pay the annual fee as fixed from time to time.

5.2 The annual fee for each year shall be fixed by the Committee and failing such decision being made by the Committee, the fee for the preceding year shall be deemed to be the amount payable.

5.3 Members may be required to pay such other fees and charges as may be determined at a general meeting for the provision of goods and services to Members.

5.4 A Member is required to pay the annual fee by the 31 March each year. Failure to pay the fee within thirty (30) days of that date will result in the Member being automatically suspended from participating in all activities under the control of the Club until all fees owing are paid.

6 MEMBERS’ LIABILITIES

6.1 The liability of a Member of the Club to contribute towards the payment of the debts and liabilities of the Club or the costs, charges and expenses of the winding up of the Club is limited to the amount, if any, unpaid by the member in respect of membership of the Club as required by Clause 5.

6.2 Upon termination of the Club, the persons having control over the funds and property of the Club, shall pay the said funds and surrender the said property to the Sports Union.

7 DISCIPLINING OF MEMBERS

7.1 On receipt of a complaint about a member of the Club, the Committee may suspend or expel that member if it is satisfied that the member:

(a) has refused or persistently neglected to comply with the provisions of this constitution or the rules of the Club; or

(b) has acted in a manner prejudicial to the interests of the Club;

provided the Committee:

(c) has caused notice of the complaint to be served upon the member concerned; and

(d) has given the member at least fourteen (14) days from the time the notice is served within which to make submissions to the Committee in connection with the complaint; and

(e) has taken into consideration any submissions made by the member in connection with the complaint.

7.2 Any such decision to expel a member shall operate as a suspension until the next general meeting of the Club when, if ratified by special resolution, the expulsion will be confirmed.

8 RIGHT OF APPEAL

8.1 A Member may appeal to the Club in general meeting against a resolution of the Committee under Clause 7, within seven (7) days after notice of the resolution is served on the Member, by lodging with the secretary a notice to that effect.

8.2 On receipt of a notice from the Member under Clause 8.1, the Committee must convene a general meeting of the Club within twenty-eight (28) days after the date on which the secretary received the notice.

8.3 At the general meeting convened under Clause 8.2:

(a) no business other than the question of the appeal is to be transacted; and

(b) the Committee and the Member must be given the opportunity to state their cases orally, or in writing, or both; and

(c) the Members present are to vote by secret ballot on the question of whether the resolution should be confirmed or revoked; and

(d) the resolution by the Committee to suspend or expel must be supported by special resolution to be confirmed.

9 COMMITTEE

9.1 There shall be a committee of management consisting of office bearers and general members, namely:

(a) President;

(b) Vice-President;

(c) Secretary;

(d) Treasurer; and

(e) up to three (3) other elected members; plus

(f) the President of the Sports Union and Executive Officer, Sport & Recreation ex-officio who shall not be entitled to vote.

9.2 At all times, the majority of elected members of the Committee shall be either Ordinary Members of the Sports Union or graduates of the University who are Associate Members of the Sports Union.

9.3 At all times at least two (2) elected members of the Committee shall be Students.

9.4 The Club coach shall not be a member of the Committee.

9.5 Any Member of the Club, who is a member of a management committee in a competing club in the same sport within the Newcastle district, shall not be eligible to stand for election to the Committee.

9.6 Except as provided in Clause 9.7 below, the members of staff of the following organisations shall not be eligible to be members of the Committee of the Club:

(a) the Sports Union;

(b) the University of Newcastle Sport & Recreation Unit;

(c) the University of Newcastle Sports & Aquatic Centre.

9.7 Casual staff and part-time staff employed for less than 14 hours per week of the organisations referred to in Clause 9.6 above are eligible to be members of the Committee of the Club.

Powers

9.8 The Committee shall control and manage the affairs of the Club in such manner as appears necessary and desirable for the proper management of the Club and for the promotion of the objects of the Club, and may exercise any function or power of the Club except those which are required by these rules to be exercised by Members in general meeting.

9.9 The Committee shall make rules for the administration of the Club none of which shall be inconsistent with this Constitution or the rules or constitution of the Sports Union.

9.10 The Committee may delegate any of its functions other than the power of delegation or any function required by law to be exercised by the Committee to sub-committees. Any such delegation may be subject to conditions, and the powers so delegated may still be exercised by the Committee notwithstanding the delegation. The Committee may call upon any sub-committee to report to it at any time and may revoke, suspend, or alter any delegation without notice at any time.

Election of Committee Members

9.11 Subject to Clauses 9.2, 9.3, 9.4, 9.5, 9.6 and 9.7, any financial member of the Club shall be eligible for election to the Committee.

9.12 Nomination of candidates for election to the Committee shall be made in writing, signed by two (2) members of the Club, include the written consent of the candidate and delivered to the secretary of the Club not less than seven (7) days before the date fixed for the holding of the Annual General Meeting.

9.13 If the number of nominations received exceeds the number of vacancies to be filled, a ballot is to be held. The person or persons with the largest number of primary votes shall be elected.

9.14 If insufficient nominations are received to fill all vacancies on the Committee, the candidates nominated shall be deemed to be elected and further nominations shall be received at the Annual General Meeting.

9.15 If insufficient further nominations are received, any vacant position remaining on the Committee shall be deemed to be a casual vacancy.

9.16 Members of the Committee shall take office immediately following the Annual General Meeting at which they are elected and shall remain in office until the end of the next Annual General Meeting.

9.17 The Sports Union is to be notified in writing of any change in the membership of the Committee within fourteen (14) days of such change.

Casual Vacancies

9.18 A casual vacancy in the office of a member of the Committee occurs if:

(a) a member dies, resigns or ceases to be a Member of the Club;

(b) a member ceases to be a member of the Sports Union;

(c) a member is absent from Committee meetings without the consent of the Committee for three (3) consecutive meetings;

(d) a member is removed from office under Clause 9.25 or becomes mentally incapacitated;

(e) insufficient further nominations are received for a vacancy pursuant to Clause 9.15.

9.19 Casual vacancies on the Committee shall be filled by Members of the Club appointed by the Committee to hold office, subject to these rules, until the end of the Annual General Meeting next following the date of appointment.

Suspension of the Committee

9.20 Where the Sports Union Executive is of the opinion that either the Club Committee or a member of the Club Committee has persistently refused or neglected to comply with the provisions of this Constitution or rules of the Club or of the constitution or rules of the Sports Union or has acted in a manner prejudicial to the Club, the Sports Union or the University, the Sports Union Executive may, by resolution passed by a two-thirds (2/3) majority of those present, suspend the Committee of the Club or any member of the Committee of the Club for a specified period.

9.21 Any member of the Club Committee who is suspended shall cease to be a signatory to the accounts of the Club whilst under suspension.

9.22 In the event that the entire Club Committee is suspended, no payments shall be made from the accounts of the Club without the approval of the Executive Officer, Sport & Recreation in each and every instance.

9.23 The Club Committee or a member of the Club Committee so suspended may appeal to the Sports Union Committee against a resolution of the Sports Union Executive under Clause 9.20, within seven (7) days after notice of the resolution is served on the Committee or Committee member, by lodging with the Executive Officer, Sport & Recreation a notice to that effect.

9.24 Where the Sports Union Committee confirms by two-thirds (2/3) majority the suspension imposed by the Sports Union Executive or where an appeal under Clause 9.23 is not lodged, the Club shall determine what action is to be taken against the members of Committee suspended by the Sports Union at a general meeting convened within twenty-eight (28) days after the date on which notice is received from the Sports Union.

Removal of a Member of the Committee

9.25 The Club in general meeting may by resolution remove any member of the Committee from office before the expiration of the member's term of office and may by resolution appoint another person to hold office until the expiration of the term of office of the member so removed.

9.26 A member of the Committee who is the subject of a motion of removal from office referred to in Clause 9.25, is entitled to make representations in writing to the President or Secretary of the Club and to have these representations read out at the meeting at which the motion is to be considered.

Meetings and Quorum

9.27 The Committee shall meet at least six (6) times a year.

9.28 Additional meetings of the Committee may be convened by the President or by any two (2) members of the Committee.

9.29 No business shall be transacted by the Committee unless a quorum is present and if within half an hour of the time appointed for the meeting a quorum is not present the meeting stands adjourned to the same time of the same day in the following week unless otherwise determined by the Committee in consultation.

9.30 A quorum for meetings of the Committee shall be half plus one of the members entitled to vote, the majority of whom must either be Ordinary members of the Sports Union or graduates of the University.

Voting and Decisions

9.31 Questions arising at a meeting of the Committee or of any sub-committee appointed by the Committee shall be determined by a majority of the votes of members of the Committee or sub-committee present at the meeting.

9.32 Each member of the Committee shall be entitled to one vote only on any question except that, in the event of the voting being equal on any question, the Chairperson shall have the casting vote.

9.33 Subject to a quorum being present, the Committee may act notwithstanding any vacancy on the Committee.

9.34 Any act or thing done or suffered, or purporting to have been done or suffered, by the Committee or by a sub-committee appointed by the Committee, is valid and effectual notwithstanding any defect that may afterwards be discovered in the appointment or qualification of any member of the Committee or sub-committee.

9.35 No member of the Committee will participate in the discussion of or vote on any matter before a general meeting or the Committee or any sub-committee in which that member has a personal interest leading to a possible conflict of interest and in particular will not participate in any discussion or voting relating to the appointment of any official or selection in a team where the member is a candidate for the position or for selection.

Agendas and Minutes

9.36 The agenda for all meetings of the Committee shall be forwarded with the notice of the meeting at least seven (7) days beforehand.

9.37 The minutes of all meetings shall be forwarded to all members of the Committee, including the President of the Sports Union and the Executive Officer, Sport & Recreation and to the Sports Union office within four (4) weeks of such meetings.

10 GENERAL MEETINGS

Annual General Meeting

10.1 The Annual General Meeting shall be held within six (6) months from the end of the financial year of the Club.

10.2 In addition to any other business which may be transacted at an Annual General Meeting, the business of an Annual General Meeting shall be -

(a) to confirm the minutes of the last preceding Annual General Meeting and of any special general meeting held since that meeting;

(b) to receive from the Committee reports upon the activities of the Club during the last preceding financial year;

(c) to elect office-bearers of the Club and other members of the Committee;

(d) to appoint one of the elected office-bearers who is also a Student as the Club’s delegate to the Sports Union Committee;

(e) to appoint a Patron if the meeting so desires;

(f) to appoint an Auditor who shall not be a member of the Club;

(g) to receive and consider a duly certified financial statement from the Committee which is not misleading and which gives a true and fair view for the last financial year of the Club's:

* income and expenditure

* assets and liabilities

* mortgages, charges and other securities.

(h) to determine, within the limits set by the Sports Union, the number of External, Special and Corporate members of the Sports Union to be admitted to club membership in the ensuing year.

Special General Meetings

10.3 The Committee may, whenever it thinks fit, convene a special general meeting of the Club.

10.4 The Committee shall, on requisition in writing of not less than seven (7) Members, convene a special general meeting of the Club, within six (6) weeks of the date on which the requisition was lodged.

Notice

10.5 Except as provided herein for general meetings which require a special resolution of the Club, at least fourteen (14) days notice shall be given to Members for all general meetings and notices of motion. The notice shall specify the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting.

10.6 At least twenty-one (21) days notice shall be given to Members of any general meeting which requires a special resolution of the Club.

10.7 No business other than that specified in the notice shall be transacted at a special general meeting.

10.8 Notice of a general meeting of the Club shall be given by being displayed on Sports Union notice boards in the University Sports & Aquatic Centre and the University Squash Pavilion.

Procedure

10.9 No item of business shall be transacted at a general meeting unless a quorum of Members entitled under these rules to vote is present during the time the meeting is considering that item.

10.10 Only Ordinary, Associate and Honorary Life Members of the Sports Union are entitled to vote and observers shall have no voice except by permission of the Chairperson.

10.11 The quorum at general meetings shall be one-third (1/3) of financial voting members or twenty (20) financial voting members whichever is the lesser.

10.12 If within half (1/2) an hour after the appointed time for the commencement of the general meeting a quorum is not present, the meeting shall be dissolved.

10.13 On any question arising at a general meeting of the club a member has one vote only.

10.14 All votes must be given personally and proxies shall not be permitted.

10.15 Voting at general meetings shall be by show of hands unless a secret ballot is demanded.

10.16 All decisions at general meetings shall be made by a simple majority vote except for those matters which must be decided by special resolution where a two-thirds (2/3) majority is required.

10.17 The President or, in the President's absence, the Vice-President, shall preside as Chairperson at each general meeting and Committee meeting of the Club.

10.18 If the President and the Vice-President are absent from a meeting or unwilling to act, the members present shall elect one of their number to preside as Chairperson.

10.19 The Chairperson shall not be able to move motions and shall have a casting vote only.

Adjournment

10.20 The Chairperson of a general meeting at which a quorum is present may, with the consent of the majority of the members present at the meeting, adjourn the meeting but no business is to be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.

10.21 If the meeting is adjourned for fourteen (14) days or more notice of the adjournment shall be given as specified in Clause 10.8.

11 SPECIAL RESOLUTION

11.1 A resolution of the Club is a special resolution if, at a general meeting of the Club of which twenty-one (21) days notice has been given in accordance with these rules, it is passed by a two-thirds (2/3) majority of those Members of the Club who are present and entitled to vote.

12. FINANCE

12.1 The financial year shall commence on the first day of September each year.

12.2 The funds of the Club shall be derived from entrance fees and annual subscriptions of Members, donations and, subject to any resolution passed by the Club in general meeting, such other sources as the Committee determines.

12.3 All monies received shall be paid into a banking account. The Treasurer shall have the power to authorise the issue of receipts for all moneys received.

12.4 Subject to any resolution passed by the Club in general meeting, the income and property of the Club shall be used in pursuance of the objects of the Club in such manner as the Committee determines and shall not be paid or transferred either to Members or their Representatives by way of dividend, bonus or profit.

12.5 All disbursements of the Club other than payments from petty cash shall be in the form of cheques which shall bear the signature of any two (2) members, for the time being, of the Committee.

12.6 The Executive Officer, Sport & Recreation shall be a signatory to all accounts of the Club.

12.7 The Treasurer shall present a written and signed statement of income and expenditure at each meeting of the Committee together with a bank statement for all accounts held by the club.

12.8 The audited financial statement for the previous financial year shall be submitted to the Annual General Meeting and shall be circulated to all Members as soon as it becomes available.

12.9 All budgets for the forthcoming financial year shall be presented by the Committee for the consideration of Members at the Annual General Meeting.

12.10 No Member shall by reason of membership have any transmissible or assignable interest by operation of law or otherwise in the property of the Club.

12.11 Any Member who is in debt to the Club and who fails to repay this debt within thirty (30) days of written notification to do so, shall be automatically suspended from participating in all activities under the control of the Club until this debt has been paid.

13 STANDING ORDERS

13.1 Standing orders as set out in Appendix A shall apply at all meetings of the Club.

14 ALTERATION OF CONSTITUTION AND STANDING ORDERS

14.1 No alteration shall be made to the Constitution or Standing Orders except by a two-thirds (2/3) majority of the votes cast by those present and entitled to vote at a duly convened meeting of the Club provided that notice of an intention to amend the Constitution or Standing Orders is given to the secretary by a Member in writing or by the Committee in meeting at least twenty-eight (28) days prior to the general meeting at which the resolution is to be put.

14.2 Changes to this Constitution or Standing Orders approved by a general meeting of the Club under Clause 14.1 shall have no effect unless ratified by the Sports Union Committee.

15 DISSOLUTION

15.1 The Club shall dissolve at any time if requested to do so by a mail vote of at least two-thirds (2/3) of its Members for the time being.

15.2 Upon dissolution of the Club the surplus property of the Club, if any, shall be transferred to the Sports Union.

16 INTERPRETATION

16.1 Where the application of any percentage or fraction under this Constitution results in a figure which is not a whole number that figure shall be rounded down to the nearest whole number.

 

Adopted at a General Meeting of the Club held on 27th October 1998

Ratified by the Sports Union Committee on 

APPENDIX A

STANDING ORDERS

1 All business, discussion and debate shall be conducted through the Chair.

2 Any member wishing to address the meeting shall indicate such to the Chair. When recognised by the Chair, the member shall then proceed to speak.

3 The Chair shall recognise the mover of any motion which is within the general nature of business as specified in the notice of meeting.

4 If the motion is seconded, the Chair shall call upon the mover to speak to the motion.

5 The Chair shall then call for a speaker against the motion.

6 If there is no speaker against the motion, the Chair shall then put the motion.

7 If there is a speaker against the motion, the Chair shall then call upon speakers for and against the motion alternately.

8 If there is no further speaker wishing to argue contrary to the position of the previous speaker, the Chair shall, subject to the mover’s right of reply, put the motion without further debate.

9 The mover of a motion, but not the mover of an amendment to a motion, shall have the right of reply. If exercised, the right of reply must be limited to answering the arguments advanced against the motion without introducing any new matter.

10 Apart from the mover of the motion in his or her reply, no member shall speak more than once to the same motion without leave of the meeting.

11 When a motion has been moved and seconded, it shall not be withdrawn without the leave of the meeting.

12 A motion may be amended by variation, omission or addition provided that the amendment is relevant to the motion, does not alter substantially the nature of the motion and is not a direct contradiction to the motion.

13 When the amendment to a motion is moved and seconded, the Chair shall ask the mover and the seconder of the motion if the amendment is acceptable. If the amendment is acceptable, the mover of the motion may, with leave of the meeting, alter the motion accordingly.

14 When the amendment is not acceptable to the mover or the seconder of the original motion, the Chair shall call upon the mover of the amendment to speak to the amendment.

15 The Chair shall then call for a speaker against the amendment.

16 If there is no speaker against the amendment, the Chair shall then put the amendment without further debate.

17 If there is a speaker against the amendment, the Chair shall then call upon speakers for and against the amendment alternately. Debate shall be limited to the amendment itself and shall not relate to the original motion.

18 If there is no further speaker wishing to argue contrary to the position of the previous speaker, the Chair shall put the amendment without further debate.

19 When the vote on the amendment has been taken, debate shall resume on the motion, either in its original form if the amendment is lost or in its amended form if the amendment is carried.

20 A member shall not be precluded from speaking to an amendment by reason of his or her participation in the previous debate on the original motion.

21 An amendment to an amendment shall not be accepted by the Chair. However, during the course of debate on an amendment, a member may foreshadow an intention of moving a subsequent amendment to the original motion.

22 During the course of debate on any motion or amendment, any member who has not taken part in the debate may move the closure motion, "That the vote be now taken". If seconded and accepted by the Chair, the closure motion shall be put without further debate. The Chair may decline to accept such a motion if he or she feels there has been insufficient debate.

23 If the closure motion is carried, the Chair shall invite the mover of the motion (but not the mover of an amendment) to exercise his right of reply and immediately thereafter shall put the motion.

24 If the closure motion is not carried, debate on the motion or the amendment shall resume.

25 During the course of debate on any motion, any member may ask that the motion be read. During the course of debate on any amendment, any member may ask that the amendment or the original motion be read. In each case, the Chair shall read the motion or the amendment to the meeting.

26 A member who considers that, in the course of the meeting, there has been a departure from these Standing Orders, may call to the Chair "Point of Order".

27 The Chair shall immediately suspend debate and call upon the member to raise the point of order.

28 Where a member considers that he or she has been misrepresented by another speaker during the course of debate on a motion or an amendment, the member may indicate to the Chair and await recognition.

29 The Chair shall immediately suspend debate and call upon the member to identify the misrepresentation without entering into the subject being debated. The debate shall then resume.

30 No speaker shall, without leave of the meeting, speak for longer than five (5) minutes. The mover of the motion exercising the right of reply shall not speak for longer than three (3) minutes.

31 The Chair shall call to order any member who departs from the subject or violates the courtesies of debate or proper meeting decorum.

32 Any member may move a motion of dissent from a ruling by the Chair and if seconded, such a motion shall be put without further debate.

33 All voting shall be decided on a show of hands by a simple majority of those present who are entitled to vote, unless otherwise required by the Constitution of the Club.

34 Proxy voting shall not be permitted.

35 The Chair shall not cast a primary vote on any question arising at a meeting, but in the event of any equality of votes, the Chair shall have a casting vote.

36 The Chair shall not move, second or speak to a motion or an amendment, but may suggest that a motion or an amendment be moved.

37 Any person other than a member may not address the meeting without leave of the meeting.